Why You Need to Consider a Software Audit

Category: software development

Written by: Jessica Hicks

Posted on: September 18, 2018

Another year has gone by and your company is still spending hundreds of thousands of dollars on internal software solutions. Too often, companies find themselves at the mercy of third party technology systems. Instead of using one system to manage the daily needs of business operation, multiple tools are used to facilitate sales, payroll, internal data, inventory, client relations, billing and expenses. It is more often a headache and multistep process than a streamline business function.

What is Considered a Software Solution?

Software solutions are an integral part to maintaining and growing a business, but there are more cost effective strategies to secure these assets than relying on third party distributors. First, let’s look at some of the most common applications used by businesses today:

  • CMS- A content management system is a software application or set of related programs that are used to create and manage digital content. CMSes are typically used for enterprise content management (ECM) and web content management (WCM).
  • CRM - A CRM system helps businesses keep customer contact details up to date, track every customer interaction, and manage customer accounts. It is designed to help businesses improve customer relationships and also Customer Lifetime Value (CLV).
  • Accounting software - Accounting software describes a type of application software that records and processes accounting transactions within functional modules such as accounts payable, accounts receivable, journal, general ledger, payroll, and trial balance. It functions as an accounting information system.
  • Billing software- Software designed to handle time and billing tracking as well as invoicing customers for services and products. Billing software can track the hours worked by employees as well as expenses associated with projects or clients.
  • payroll-services-examplePayroll software- Payroll software is a type of software that assists with compensating employees for time worked. The software then draws paychecks or direct deposits funds into employees' accounts. Taxes and deductions are also calculated and withheld by payroll programs.
  • Database software- A database program is the heart of a business information system and provides file creation, data entry, update, query and reporting functions. The traditional term for database software is "database management system" (see DBMS).
  • Asset management software- Software asset management is a business practice that involves managing and optimizing the purchase, deployment, maintenance, utilization, and disposal of software applications within an organization.
  • Inventory management software- This is a software system for tracking inventory levels, orders, sales and deliveries. It can also be used in the manufacturing industry to create a work order, bill of materials and other production-related documents.

Now imagine your HR Director, VP of Sales, Marketing Director, Controller, or Operations Manager is using a varying combination of these products. In addition to using say 5 different systems, it is taking 5-10 steps longer to complete a task within that designated software solution. They also quite frequently have to troubleshoot alternative work arounds for a simple task because the software created for the industry is boxing them into a standard format. In order to manipulate or customize the internal software purchased, a company must pay additional fees in addition to the annual fees being charged. Again, as years pass, you have poured hundreds of thousands dollars into temperamental business tools. Tools all trying a little too hard to synergistically communicate.

The Solution to the Software Solution Problem

So how do companies remove such a burden? And, what is the alternative to creating a healthy business ecosystem? The best place to start is by conducting a software audit. A software audit is not only an independent examination of the products and processes specifically keeping an organization together, but it is the opportunity for a third party opinion to view any given company with a holistic approach. An audit can quickly identify opportunities for business growth, and inefficient processes. An audit identifies a road map. It provides the what and the how for a business. WHAT do I need to improve the health and productivity of my organization? HOW is a custom software solution the saving grace for my business?

The audit acts as the blueprint, enabling a custom software development team to take the 5 burdensome tools and condense them into one specific system tailored to an individual business. A custom software solution can:

  • Replace expensive cloud-based solutions
  • Align a business model
  • Streamline and optimize internal processes for maximum efficiency
  • Strategize long term goals into automatic systems
  • Innovate user experience for ease of use
  • Grant accessibility to your data
  • Blend multiple applications into one cohesive software specific to your business
  • Organize & present data that helps drive smarter decisions
  • Provide companies with full software ownership
  • Investment alternative to third party software

The thought of transitioning an entire organization over to a new technology solution can seem overwhelming. However, when the switch consists of creating a cohesive solution, tailored to the needs of your team, the few weeks of training and short learning curve are well worth the transition in the long run. Especially when the solution is truly built with you in mind. A custom software solution is a one time upfront cost, with no annual or licensing renewal fees. Once the software is developed and launched, it is 100% owned by the business - an automatic return on investment.

A Software Solution to Fit Your Unique Business

Every organization has its own set of complexities, needs and issues. It is common for companies to start out using pre-packaged, third party solutions. As a business continues to grow, the advantages of custom software increasingly outway in personalization, integration, innovation, and profitability.

We build custom software that is focused on driving results for your business goals, objectives, and strategic processes, ultimately optimizing and revolutionizing the way you work.

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